Details - Human Resource Specialist

Location: Aisin Manufacturing Illinois
Date Posted: 02/02/2021

SUMMARY: This position will support the Human Development Section Manger in the completion of various human resource duties required to meet the goals of the department.
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Full Description:

Essential Duties and Responsibilities:

  • Assist in the development and implementation of objectives, policies, and procedures for human resources

  • Ensure the compliance with the federal and state employment laws and regulations

  • Work to ensure the high morale and retention of Team Members

  • Evaluate resumes, coordinate and conduct interviews

  • Participate in recruiting activities, including but not limited to, job fairs, vendor exhibits, and high school career fairs

  • Coordinate and present HR sections of new employee orientation

  • Assist Team Members with general questions about payroll and benefits

  • Listen to and find resolutions for TM issues and concerns

  • Perform internal investigations related to policy and conduct violations

  • Coordinate corrective action and disciplinary procedures

  • Completion and coordination of employee transfers and promotions, including posting jobs and interviewing where required

  • Provide policy guidance upon Team Member/Supervisor request

  • Maintain and respond to HR inquiries and internal postings on the TM Portal (myaisin.com)

  • Generate reports on hours worked, absenteeism, headcount, turnover and TM investigations

  • Preparation of accruals (BG checks, physicals, etc) for Finance department

  • Prepare and code invoices for HR related services and provide to HR AM for payment request

  • Maintain and control the excel manpower files, ensuring accuracy and verification of budget

  • Support the administration of the Service and Recognition Award Programs

  • Coordinate the completion of annual reviews for both hourly and salary employees, ensuring accuracy of the job description

  • Work with temporary staffing agencies to recruit for and start temporary employment assignments

  • Plan and participate in company events and activities

  • Assist with Aisin company apparel sales

  • Assist with the interactive process of the ADA

  • Manage the AMI Mentor group, being accessible as a point of contact and running monthly meetings

  • Greet Team Members as they enter the HR office answering general questions

  • Complete daily floor walks ensuring all TM issues are addressed

  • Assist Team Members with enrolling and/or resetting work related apps and accounts such as myaisin.com, ADP, CareHere and the 3-2 Marketplace

  • Maintain 5S of the office and other HR zones

  • Assist Team Member with FMLA or other LOA questions and concerns

  • Manage the daily floor walk schedule and report out metrics monthly to HR MGT

  • Manage the office 5S list and provide completed list to HR AM weekly

  • Manage exit survey entries and reporting on surveymonkey

  • Respond to IDES UI notifications and perform phone hearings as required

  • Act as liaison between TM and CareHere when needed

  • Assist Advisors with policy compliance questions and issues

  • Manage annual updates of job descriptions to ensure accuracy

Knowledge, Skills, and Abilities:

  • Effective written and verbal communication skills for both internal and external contact

  • Capable of educating and training Members in Company policies, procedures, and practices

  • Ability to write concise memos, policies, correspondence, and reports

  • Ability to adapt to changing situations, to solve problems, and prioritize work loads

  • Advanced computer skills

  • Comprehension skills necessary to interpret HR laws, regulations, policies, and procedures

  • Ability to work overtime, weekends, and holidays as needed

  • Ability to interact professionally with coworkers

  • Ability to understand, follow and implement posted work rules and company procedures

  • Broad understanding of all aspects of Human Resources

  • Understanding of HIPPA and other employment related federal and state policies

  • Basic understanding of OSHA rules and regulations

Qualifications, Education, and Experience Required:

  • High School Diploma or GED

  • Bachelors Degree or equivalent work experience