Details - Human Resource Specialist

Location: Aisin Manufacturing Illinois
Date Posted: 02/02/2021

SUMMARY: This position will support the Human Development Section Manger in the completion of various human resource duties required to meet the goals of the department.
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Full Description:

Essential Duties and Responsibilities:

  • Assist in the development and implementation of objectives, policies, and procedures for human resources
  • Ensure the compliance with the federal and state employment laws and regulations
  • Work to ensure the high morale and retention of Team Members
  • Evaluate resumes, coordinate and conduct interviews
  • Participate in recruiting activities, including but not limited to, job fairs, vendor exhibits, and high school career fairs
  • Coordinate and present HR sections of new employee orientation
  • Assist Team Members with general questions about payroll and benefits
  • Listen to and find resolutions for TM issues and concerns
  • Perform internal investigations related to policy and conduct violations
  • Coordinate corrective action and disciplinary procedures
  • Completion and coordination of employee transfers and promotions, including posting jobs and interviewing where required
  • Provide policy guidance upon Team Member/Supervisor request
  • Maintain and respond to HR inquiries and internal postings on the TM Portal (
  • Generate reports on hours worked, absenteeism, headcount, turnover and TM investigations
  • Preparation of accruals (BG checks, physicals, etc) for Finance department
  • Prepare and code invoices for HR related services and provide to HR AM for payment request
  • Maintain and control the excel manpower files, ensuring accuracy and verification of budget
  • Support the administration of the Service and Recognition Award Programs
  • Coordinate the completion of annual reviews for both hourly and salary employees, ensuring accuracy of the job description
  • Work with temporary staffing agencies to recruit for and start temporary employment assignments
  • Plan and participate in company events and activities
  • Assist with Aisin company apparel sales
  • Assist with the interactive process of the ADA
  • Manage the AMI Mentor group, being accessible as a point of contact and running monthly meetings
  • Greet Team Members as they enter the HR office answering general questions
  • Complete daily floor walks ensuring all TM issues are addressed
  • Assist Team Members with enrolling and/or resetting work related apps and accounts such as, ADP, CareHere and the 3-2 Marketplace
  • Maintain 5S of the office and other HR zones
  • Assist Team Member with FMLA or other LOA questions and concerns
  • Manage the daily floor walk schedule and report out metrics monthly to HR MGT
  • Manage the office 5S list and provide completed list to HR AM weekly
  • Manage exit survey entries and reporting on surveymonkey
  • Respond to IDES UI notifications and perform phone hearings as required
  • Act as liaison between TM and CareHere when needed
  • Assist Advisors with policy compliance questions and issues
  • Manage annual updates of job descriptions to ensure accuracy

Knowledge, Skills, and Abilities:

  • Effective written and verbal communication skills for both internal and external contact
  • Capable of educating and training Members in Company policies, procedures, and practices
  • Ability to write concise memos, policies, correspondence, and reports
  • Ability to adapt to changing situations, to solve problems, and prioritize work loads
  • Advanced computer skills
  • Comprehension skills necessary to interpret HR laws, regulations, policies, and procedures
  • Ability to work overtime, weekends, and holidays as needed
  • Ability to interact professionally with coworkers
  • Ability to understand, follow and implement posted work rules and company procedures
  • Broad understanding of all aspects of Human Resources
  • Understanding of HIPPA and other employment related federal and state policies
  • Basic understanding of OSHA rules and regulations

Qualifications, Education, and Experience Required:

  • High School Diploma or GED
  • Bachelors Degree or equivalent work experience